Terms & Conditions

Booking Procedure

SVNUK Booking Request Form must be filled in and the availability checked. A deposit as agreed must be paid to secure the booking. This will be refunded within one week after the hire completes. The deposit is non-refundable if a booking is cancelled by the Hirer. The booking, deposit and hire charges will be confirmed in writing by SVNUK.

Full payment of the hire charges must be paid at least two weeks before the hire date/s. This may be varied in agreement with the SVNUK Hall Management. Payment may be made by cheque or bank transfer. A receipt will be issued once the monies are received by SVNUK.

Catering

Only Vegetarian Food is allowed on site – regardless of whether pre-cooked or packaged No alcohol is to be brought into or consumed on the premises.

All caterers must follow our kitchen Health & Safety procedures. No gas cylinders allowed in the kitchen – only our cooking stoves must be used. Electric cookers/ kettles may be used from the kitchen work surfaces with care. Plugs on these must be marked PAT tested and operation is the responsibility and liability of the Caterer.

Gloves, hair nets and aprons must be worn by all those preparing, cooking or serving food. All leftover food must be taken away by the Caterer or Hirer. This must not be left in our bins as it will not be disposed by SVNUK. Extra charges will be made for this.

Hall Setup before event

The premises to be used will be provided clean and tidy, with the Stage set up as required. The premises will be opened and light controls shown to the Hirer by the SVNUK Caretaker.

Tables and chairs can be set up by us, as per one of our standard layout plans as agreed at least two weeks before hire date. Please contact us for layouts and charges.

The SVNUK Sound System can be hired, but only with our own Sound Engineer, for use for announcements/ speeches/ background music. The system cannot be used for DJ and Live music purposes. Please contact us for details and charges, based upon your requirements.

Approved Suppliers

We have a list of approved Caterers, Decor specialists, Food serving staff, etc. The Hirer is responsible with liaising with them about requirements and charges. We accept no liability or any control over the Supplier’s services and charges. This is purely a helpful service.

Cleaning and clearing up after events

Cleaning of the Halls and Kitchen after the event is the responsibility of the Hirer. Toilets will be cleaned before the event and will be checked to be tidy during the event, and cleaned after the event by the SVNUK Caretaker.

Black bags for the disposal of used disposable crockery and cutlery must be provided by the Hirer and disposed in the large bins provided by SVNUK. Extra charges will be levied if the premises not returned as provided.